Privacy Policy
1. Privacy Policy for personal data
Who is responsible for your data?
WBS is the data controller under the meaning of Article 4(7) of the GDPR and is responsible for processing your personal data as described in this Privacy Policy.
What personal data do we collect?
We collect and process the following personal data:
- Data provided when creating or managing your account: name, email address, password, IP address, device and connection data, cookies, and log data.
- Data shared during communication with us: name, contact details, and message content.
- Data included in manuscripts or other content you upload while using the WBS Services, including any personal data contained therein.
Why do we process your data?
Your data is processed only when necessary and lawful under the GDPR, for the following purposes:
- To provide the WBS Services and manage your account
- To respond to your requests or communications
- To improve and develop our services, using only anonymized or de-identified data, and potentially in the future only for improving our own, non-public models
- To ensure the security of our systems, prevent misuse, and comply with legal obligations, including protection of intellectual property and privacy rights
Who has access to your data?
Your personal data is accessed only by authorized WBS team members who need it to perform their duties.
We do not sell, rent, or transfer your data to third parties.
How long do we keep your data?
We retain your data only as long as necessary for the purposes listed above:
- Account and communication data: kept for the duration of your account and for up to 3 years afterward for legal or evidentiary purposes.
- User content (e.g. manuscripts): retained during the use of our services and deleted after 2 months.
2. WBS Policy for user content
You own your content.
You keep all rights to your content, including any manuscripts or materials you upload. We do not claim ownership over your work or the results generated through the WBS Services.
How we use your content.
By using the WBS Services, you give us (and our trusted service providers) permission to use your content only as needed to provide the service—such as processing your manuscript and generating results.
You also allow us to use your content (after removing any identifying information) to help us improve the WBS Services, including training our internal models. We will never use your content to train public models (e.g. LLMs) or for any unrelated purpose.
Your responsibility.
You confirm that:
- You own or have permission to use the content you submit.
- Your content does not violate any laws or rights (e.g. copyright or privacy).
- Your content complies with the Terms of Use.
Contact and complaints
If you have questions about this Privacy Policy or how we handle your data, please contact us.